INSTRUCTIONS
for students, residents, postgraduates, teaching staff and employees who travel to study or participate in scientific, sports, cultural and other events in the CIS countries and far abroad.

Article 1. Students / Residents / Postgraduates Going to Study or Participate in Scientific, Sports, Cultural and Other Events in CIS Countries and Far Abroad

 

Article 2. Teaching staff and employees leaving for training or participation in scientific, sports, cultural and other events in the CIS countries and far abroad

 

Article 3. Financial issues of travel abroad.

 

     The instruction contains a set of rules and requirements that are binding on outgoing participants.

Article 1.
Students of KSMA who go to study or participate in international scientific, sports, cultural and other events in the CIS countries and far abroad 
  1. I. Procedure for registration of documents for a student / resident / postgraduate student to travel abroad:
  2. 1) Those traveling abroad must write an application addressed to the rector (Appendix 1) with a copy of the invitation and its translation, if the invitation is in a foreign language.
  3. Note: If a person traveling abroad needs financing of expenses related to the trip, then he must indicate in his application the possibility of providing financial assistance and submit his application for consideration and approval to the head of the department of financial and economic work and accounting.
  1. 3) A copy of the order is forwarded to the International Relations Department for review. In case of departure to the CIS countries, a copy of the order is submitted to the department of scientific, innovative and clinical work.
  2. The paperwork must be completed within 5 working days prior to the check-out date.
  3. The report, certified by the signature of the responsible person and the official seal of the receiving party, upon arrival must be submitted to the International Relations Department within 3 working days (Attachment 2). For your convenience, we suggest filling out Electronic report
Article 2. 

Teaching staff and employees leaving for training or participation in scientific, sports, cultural and other events in the CIS countries and far abroad

  1. The procedure for processing documents for teachers / employees traveling abroad:

    1) A person traveling abroad must write an application addressed to the rector (Attachment 3) with a copy of the invitation and its translation, if the invitation is in a foreign language.

    Note: If a person traveling abroad needs financing of expenses related to the trip, then he must indicate in his application the possibility of providing financial assistance and submit his application for consideration and approval to the head of the department of financial and economic work and accounting.

    2) Upon permission to leave, the HR department prepares an order.

    3) A copy of the order is forwarded to the International Relations Department for review.

    1. The paperwork must be completed within 5 working days prior to the check-out date.

    III. The report, certified by the signature of the responsible person and the official seal of the receiving party, must be submitted to the International Relations Department within 3 working days (Appendix 4). For your convenience, we suggest filling out electronic form of report

Article 3. Financial issues of trips abroad
    1. Financing of the trip is carried out in accordance with the Decree of the Government of the Kyrgyz Republic “On the establishment of norms for travel expenses and the procedure for their reimbursement” and in the presence of funds.
    2. In the event that the trip of a student or teacher / employee is financed at the expense of the KSMA, the following documents are submitted to the department of financial and economic work and accounting:

    1) A copy of the order signed by the rector;

    2) A copy of the invitation;

    3) Receipt for payment of an air / railway ticket (round trip, the amount must be indicated in soms);

    4) Preliminary invoice for accommodation in a hotel, hotel, hostel, etc.

    III. Upon arrival, within 3 working days after arrival, the student or teacher / employee must provide the following documents to the department of financial and economic work and accounting:

    1) Final invoice for hotel, hotel, hostel, etc.

    2) Travel tickets, boarding pass and ticket payment receipt.

Instruction for outgoing students and staff